10 Tips for Running Online Meetings with People in Other Countries

Oct 16, 2014 by Chris Higgins in meeting technology, remote work (6 minute read)

We meet with international teams all the time -- our own company spans three timezones and two countries, and we work with clients around the world.

When you host international conference calls with people living in different countries, you run into special challenges. Here are 10 tips to help you plan and run international meetings successfully.

1. Use an Online Meeting Scheduler

If you live in one country but have participants from others, it gets very messy trying to figure out all the holidays, weekends, timezone "work day" overlaps, and so on.

Your best bet is to use an international meeting scheduler that allows participants to mark which meeting times work for them. Lucid Meetings includes the option to ask participants to select good times from a list; that's useful even if your team doesn't span countries.

If your meeting software doesn't support this kind of "ask the participants" function, try the World Clock Meeting Planner. It requires you to plug in the locations of all your participants, but gives you a reasonable idea of what might be a feasible time (or set of times) for your meeting.

2. Share the Inconvenience

I occasionally meet with a team including participants in these locations: the west coast of the United States, Israel, and Taiwan.

If you plug these locations into a timezone calculator, you'll see that there is no "good" time to meet. Inevitably, somebody on the team is up very early or very late to attend the meeting.

When you encounter this situation, rotate the meeting times so that each participant gets a "good" time slot once in a while.

In other words, if you're on the U.S. west coast, go ahead and schedule a meeting for 10pm Pacific Standard Time, so that the other participants will be in their offices during normal work hours. Then rotate it next time so you won't be in your pajamas.

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Topics: meeting technology, remote work

Free Tools for Organizing Meeting Agendas and Taking Meeting Notes (2018 Update)

Jul 21, 2014 by Elise Keith in meeting technology (10 minute read)

You've read about how to improve the quality of your meetings.

You know you need a goal for each meeting, and ideally an agenda.

You know why you should take meeting notes, and how writing down decisions and next steps saves you truckloads of trouble down the road.

No more wishy washy wandering discussions for you!

You're ready to start driving and tracking useful results. You're ready to... organize your meeting records!

Related:

 

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Topics: meeting technology

Accessibility support, localization, a meeting scheduler and more!

Nov 7, 2013 by Elise Keith in meeting technology, release announcement (5 minute read)

Our long-time colleague Tricia Cooper recently joined the team at Lucid Meetings. Like everyone here, Tricia's a multi-talented professional with many years experience helping organizations collaborate well online. Tricia's here to work with our clients and prospects as they explore holding Lucid meetings in their organizations.

And frankly, we haven't made her job easy. In the past 6 months, we'vecompletely redesigned Lucid Meetings, added a ton of new features like, accessibility support, integration with Atlassian Confluence, and localization in six languages, and a meeting scheduler.

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Topics: meeting technology, release announcement

7 Super Cool Ways Lucid Makes Your Google Hangouts Better

Jun 14, 2013 by Elise Keith in meeting technology, release announcement (4 minute read)

Most companies fall into one of two camps: those that use, understand, and embrace the Google way, and those that don’t. If your team uses Gmail and Google Calendar, it’s likely you also use Google Hangouts for your team meetings.

Hangouts has been one of our top-requested integrations, and now it’s here. Starting today, all Lucid Meetings account owners can select to add a Hangout to their Lucid meetings.

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Topics: meeting technology, release announcement

Making Meetings Accessible

Apr 3, 2013 by Chris Higgins in meeting technology (2 minute read)


We strive to make software that "just works."

That's a core value we feel makes Lucid Meetings different from competitors -- we cut out the hassles you face with plugins, we make sure our software works beautifully on mobile devices (in case you want to join a meeting on your smartphone or tablet), and we strive to reduce clutter wherever we can.

Image: Single switch with a hand, by Flickr user vtsaran, used under Creative Commons license.

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Topics: meeting technology

Your iPad Meeting Application is Here

Jun 20, 2012 by John Keith in meeting technology, release announcement (5 minute read)

"iPad Sales May Reach 66 Million In 2012"

With a headline like that, it's no surprise that we've focused some attention — quite a bit of attention actually — toward making Lucid Meetings work very well on the iPad.

This focus is especially warranted when considering that as many as 71% of iPad users are management level or higher in their organization. Managers need to meet, and the iPad is a natural fit for the task.

Here at Lucid Meetings, we're dedicated to making your online meeting life as easy as possible. Attending a Lucid Meeting is as easy as pointing your web browser in our direction. We do the rest.

And when that web browser happens to live on your iPad, we take special care to deliver an even better experience in the form of an Apple iOS Web Application. Such applications use Web 2.0 technologies to deliver a focused solution that looks and behaves like a built-in iOS application.

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Topics: meeting technology, release announcement

Measuring the Cost and Value of Meetings: Part I - Software Costs

Jan 2, 2012 by Elise Keith in meeting technology, leadership & facilitation (5 minute read)

Part I: Software Costs

As you may have seen, we recently announced new pricing for Lucid Meetings. You may have wondered how we arrived at the prices we did. Then again, maybe you didn't. Either way, prepare to be informed.

We wanted to make sure we could save teams money on their software costs, and to do that, we needed to do some research. What do teams pay for their meeting software today? Our investigation revealed three main ways that people use and purchase software for collaborative meetings.

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Topics: meeting technology, leadership & facilitation