John Antill works as a U.S. Army Expeditionary Civilian Workforce Knowledge Manager. In his pursuit of a Master's Degree at Kent State University, he decided to map the flow of information while working as the Knowledge Manager for Army Joint Force Headquarters Cyber using the military's Operational Management Rhythm approach. He focused specifically on the meetings, or meeting flow models, asking:
- Which meetings are we running now? What's their purpose?
- How are these meetings intended to fit into the larger information flow?
- Is the necessary information reaching the right people at the right time?
- Where are the gaps? Where are the redundancies?
- How might we re-work our meetings to better achieve our objectives?
When he was done, the Army worked to implement his suggestions. Early results include:
- 105 staff hours per week saved by redesigning one meeting
A 30-person weekly meeting that had run four hours each week was reduced to 30 minutes.
- 70% fewer meetings
178 regularly scheduled meetings involving multiple groups reduced to 55
- Radically increased workforce adaptability
The inter-department meeting schedule for a 4-Star Command, including meetings that coordinate the work of nearly 1.5 million people, was successfully shifted to adapt to the Covid-19 lockdown in a matter of weeks.