Virtual Facilitation: Your Secret Weapon to High Performing Online Meetings

Mar 5, 2015 by Tricia Harris in leadership & facilitation (1 minute read)

*Updated May 8* 
This webinar is over, but our friends at Leadership Strategies run great free webinars all the time. 

Visit their website to see the current webinar schedule: http://www.leadstrat.com/webinars/

“How can I stop people from multi-tasking during my meetings?”

It’s one of the most common questions we hear, and for good reason. Studies show that that 69% of attendees in your virtual meetings are actually working on something else.* Heck, some of them could even be taking a nap.

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Topics: leadership & facilitation

4 Ways to Run Successful Meetings People Won't Hate

Feb 19, 2015 by Chris Higgins in leadership & facilitation (3 minute read)

We just launched an ebook to help you figure out how much meetings cost your company, how they affect your company's culture, and how to make them better.

Over the coming weeks, we'll post excerpts to give you a taste. First up, here are four ways to run successful meetings that people won't hate.

The list below is from a section of the book about a meeting-related research study. The study was all about having better meetings, and specifically what it was about a "good meeting" that made it good.

(If you'd like to read the original study, a PDF is here: Meeting Design Characteristics and Attendee Perceptions of Staff/Team Meeting Quality, by Cohen, et al. It's 15 pages long, so we figured some shorter take-aways with animated GIFs would help.)

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Topics: leadership & facilitation

How to Minimize Business Meeting Costs and Maximize Value

Feb 17, 2015 by Tricia Harris in leadership & facilitation (1 minute read)

We know meetings are costly, but so what? So are airplanes and vacations, and we love those.

Expense is not the problem; waste is the problem.

Did you know that when your meetings are of high quality, your employees are happier, more productive, and they directly contribute more to your company's bottom line?

In this ebook we’ll explore how to calculate business meeting costs -- as well as the return-on-investment (ROI) that we get from meetings.

We'll start by getting a sense of employee salary cost, calculate burdened cost, and then go into travel, facilities and software expenses.

We'll then explain why employee time is a vastly larger expense than all of the above, and how to spend that time wisely.

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Topics: leadership & facilitation

Anatomy of the perfect meeting invitation email [includes templates]

Sep 25, 2014 by Elise Keith in leadership & facilitation (10 minute read)

Tip: Be sure not to miss the downloadable business meeting invitation email templates at the end of the story

"Hey, do you have a minute?"

That's the best invitation for the most common type of meeting. You know, the kind we used to just call a conversation, or even simply "talking to Fred." But with communications increasingly going digital, we're frequently holding these ad-hoc conversations using meeting software online. To invite someone to talk, we fire off a quick note with a link and a number. Easy.

Quick text messages work great for ad-hoc meeting invitations

We begin to think that this is what meeting invitations should look like, and we start to schedule meetings on the calendar with just a date and the link - skipping all the details people need to make that meeting worth attending in the first place. It's become so easy to just add a meeting that there are now between 36 and 56 million meetings every day in the US alone.

Leading to lots of poor meetings, wasted time, and overall sadness.

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Topics: leadership & facilitation

Who Does What in a Collaborative Meeting: Defining Meeting Roles

Aug 20, 2014 by Chris Higgins in leadership & facilitation (4 minute read)

When you hold a collaborative meeting, one key to getting results is deciding on who does what. If you define the meeting roles of the people invited, everyone knows what to expect. If you don't define those roles, someone's time is being wasted.

Okay, so how do you do this? Start by assigning your roles. Here's the set of roles we use for a typical team meeting; some kinds of meetings may have more, and sometimes one person holds multiple roles, but this is the core.

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Topics: leadership & facilitation

The Key to Success in Business: Effective Meeting Facilitation

Jun 26, 2014 by Tricia Harris in leadership & facilitation (3 minute read)

We all know time can be wasted in meetings, but do we really need to bash them as toxicsoul-suckingproductivity killers?

It’s not the meetings themselves that are at fault here - it’s the facilitators.

Yes, the people who are scheduling and running them are wasting your time - in my opinion they’re the ones who come between you and your productivity.

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Topics: leadership & facilitation

How to Facilitate a Meeting with Confidence

Jun 16, 2014 by Tricia Harris in leadership & facilitation (2 minute read)

Have you been entrusted with managing a new project or coordinating a weekly meeting? How do you take the lead to ensure you get the respect you deserve?

You may not have been trained in the disciplines of leadership or facilitation - but there are a few reliable strategies that when used effectively will demonstrate you’re in charge.

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Topics: leadership & facilitation

Highly correlated with awesome: Lucid adds meeting reports

May 21, 2014 by Elise Keith in release announcement, leadership & facilitation (5 minute read)

What makes for an excellent meeting?

Is it about keeping it short? Lots of careful preparation? Vigorous debate? Camaraderie? Inspiring presentations?

Maybe.

Maybe your meeting rocked because the group got through the update in under 10 minutes and went right back to work.

Maybe your meeting excited a client about your work and landed a new project.

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Topics: release announcement, leadership & facilitation

3 Reasons to Rethink Private Meeting Notes

May 13, 2014 by Elise Keith in leadership & facilitation (4 minute read)

I started experimenting with profanity at age 10, and my mother told me "Whenever you use one of those words, I want you to picture that thing you just said physically dropping out of your mouth onto your shoes."

This effectively unpleasant image kept my language squeaky clean for about 2 years, and has helped me keep in mind this basic rule: If you don't have something nice to say, don't say anything at all.

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Topics: leadership & facilitation

Agenda writing for high-performance teams: Lessons learned from Mission Impossible and the A-Team

May 3, 2014 by Elise Keith in leadership & facilitation (4 minute read)

There are lots of articles out there on how to put together an agenda, many of which focus on proper agenda etiquette, including formatting, logistics, and the judicious use of inspirational quotes.

If you're running formal board meetings or regular committee meetings, then it makes sense to spend some time learning about the Standard Order of Business from Robert's Rules and developing a good set of templates. 

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Topics: leadership & facilitation